Job Description

Classification Title:

OPS Administrative Assistant

Job Description:

The College of Medicine Pediatric Neurology division is currently recruiting for a full-time OPS Administrative Assistant. Join the team in supporting daily administrative functions of office operations.

Duties include:

Calendar & Schedule Management

• Maintain and update the division-wide calendar with current and upcoming events.

• Send preliminary monthly invites and weekly calendars with updated leave information.

• Update on-call schedules and notify physicians of changes as needed.

Meeting Coordination

• Prepare agendas, send Outlook invites, and follow up with reminder emails.

• Attend division and faculty meetings to take and distribute meeting minutes.

• Support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication.

Leave & Clinic Coordination

• Process faculty, APP, and resident leave requests.

• Coordinate clinic closures and patient rescheduling with clinical staff.

• Maintain internal leave tracking logs and notify payroll for documentation.

Expected Salary:

$19.88 to $20.83 per hour; commensurate with experience

Minimum Requirements:

High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.

Preferred Qualifications:

• Administrative support experience including
• Outlook Calendar Management experience
• Hosting Zoom meetings
• Experience Taking meeting minutes

Special Instructions to Applicants:

To be considered for this position, please include a cover letter, resume, and a list of professional reference with your online application form.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

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